25 May

Understanding CMMS Facility Management Software for Business Owners

Computerized Maintenance Management Software (CMMS) is a powerful tool that helps business owners to manage assets, control their facilities, monitor work orders, and perform general maintenance.

There are a number of different CMMS vendors to choose from, offering systems for companies of various sizes, and with different feature sets, at different price points (including Winnipeg’s own, Hippo CMMS). One thing remains consistent with them all, however – they all help us to avoid issues with the maintenance and management workload.

Using a CMMS can help to improve your business continuity. With sophisticated scheduling and work order management, data collection, asset management and other utilities, CMMS tools are a boon for anyone that manages a property or facility.

We now live in a world where we are always focused on being more productive. Technology allows us to get more done in a short period of time, but instead of using the technology to give us more free time, we are expected to just do even more in the day. Facilities are getting bigger, jobs are getting more complex, companies are growing and it is almost impossible for a single person to manage a large and complex facility. That’s why technology is so important – instead of finding out that something has broken down because of complaints from users, regular maintenance, to a schedule, with monitoring and a number of automated functions can help to mitigate the problem.

CMMS can help to cut down on the paper trail that you have to deal with, and will make facility management that little bit easier. You’ll save time and stress, and communication between managers and employees is made easier as well.

Significant Cost Savings

Investing in CMMS tools may seem like an unnecessary expense – but in the long run, it will save you money. Every asset that is managed under the system should see better, more frequent and more efficient maintenance – prolonging its useful life. So, one software tool will make many assets last longer, saving the expense of replacing them while also saving you money by reducing downtime and customer complaints, and keeping your business ticking over day after day.

CMMS tools make the facility management process paperless. Things like NetFacilities make it possible to generate and send work orders online without the need to meet up with employees face to face, and without a massive paper trail.  They make it easy for you to monitor work schedules, and keep track of expenses too.

The cloud is something that most B2B organizations rely heavily on these days, so it makes sense to use web-based CMMS solutions in your business too – what better way to protect your business continuity than to ensure that your business’ most crucial software and data is hosted off-site, so that you can access it even if you lose access to one of your main venues.

CMMS is a technical solution to an age-old problem, and it makes sense to embrace it.  There will be some learning curve as you figure out what to add to the system and how to manage your employees, but it will be worth it in the end. Once everyone in your organization is on board with CMMS, you should find that the tools really do improve your maintenance workflow. This is particularly evident in medium-sized organizations that did not yet have clear processes in place. Facility management is something that gets harder and harder as your organization grows, and the ad-hoc systems that you had in place when you were a small organization will not scale well to bigger facilities.

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